The use of this online platform (the “Application”) results in the processing of personal data within the meaning of the European Regulation 2016/679 (GDPR). Your personal data are being processed under the responsibility of the entity you are in contact with and that is managing the activities you are taking part to.
Consequently, according to the context of use of the Application, the data controller is:
Enabel – Belgian development agency
147 Rue Haute, 1000 Brussels, Belgium
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Dag Hammarskjöld Weg 1-5; 65760 Eschborn; Germany
Slovak Agency for International Development Cooperation (SAIDC)
Pražská 7, 811 04 Bratislava
Expertise France SAS
40 Boulevard de Port-Royal, 75005 Paris, France
SNV
Parkstraat 83, 2514 JG The Hague, The Netherlands
The protection and confidentiality of your personal data is of utmost importance to us. The purpose of this information is to help you understand how we process the personal data of the users of the Application.
What are the characteristics of the processing operations carried out?
The purpose of the processing operation is to manage the activities relating to the Project, to implement surveys for monitoring and evaluation, to produce reports and statistics about the implementation of the Projects and its activities as well as more technical necessary activities (administration, maintenance and security management of the Application).
We are therefore likely to process the following types of data in this context:
| As a user of the Application | As a participant to an activity |
Name, surname Role Email address and password Connection logs | Name, surname Gender (not mandatory) Country of residence Organisation/Institution Country of the institution Position Activities (they have registered to) Email address and password Username and password Connection logs |
The processing activities are being implemented for the performance of tasks carried out in the public interest (cf. article 6 (1)(e) of GDPR).
Who has access to your data?
Your data is only accessible to internal employees of the data controllers on a need-to-know basis.
The data can be accessed according to the following rules:
Each data controller accesses the personal data associated with the activities it organizes;
A project local team can access the list of all participants (and their associated data) active in their country of operation.
The Project Management Unit accesses all the data stored and processed on the platform.
The data collected may be communicated as necessary to third-party service providers, acting on our behalf. This sharing of information is carried out only to the extent necessary to perform the tasks we entrust to these third parties and provided that they undertake to comply with our instructions. When the nature of the operations carried out allows it, the data is subject to prior anonymization before being communicated.
Moreover, in order to meet legal and regulatory obligations, we may be required to communicate personal information to administrative or judicial authorities upon specific written request, motivated by the legislative texts that give rise to the right of communication.
How long do we keep your data?
The data associated with your registration and resulting from your use of the site are kept in an active database for one year from the date of registration on the site. It is then kept in an intermediate archive for a further four years. The log files are kept one year.
Our Commitment
We aim to keep your personal data in the safest and most secure manner at all times, and only for as long as is necessary for the purpose for which it is being processed. To this end, we put in place appropriate physical, technical and organizational measures to prevent any alteration, loss or unauthorized access to your data. There shall be no transfer to a third country within the meaning of Chapter V of the GDPR.
Your rights
In accordance with the European Regulation 2016/679 (GDPR), you may, at any time, exercise your rights of access, rectification, deletion and portability of information concerning you, as well as your rights to limit and oppose the processing of your data.
To exercise your rights, or for any question relating to your personal data, you can contact us at the following address:
Finally, we remind you that you have the right to appeal to the competent European supervisory authority in the event of a violation of the regulations applicable to the protection of personal data.
